Before starting

The page for setting up the accounts is essential for properly managing your accounting. They will be used to "set up your chart of accounts", to determine in which "sections" your entries should be placed in your various accounting documents.

The Chart of Accounts page allows you to define the accounts you need throughout your accounting period.

• General functioning of the chart of accounts
• Learn more about setting up account names

General functioning of the account settings page

If you wish to customize the accounts, follow these steps:

Accounting > Set Up > Chart of accounts

For users with the Cash Accounting

Once you arrive on this page, you can set up the accounts used for class 6 (Liabilities) and 7 (Assets) accounts. For the other class accounts, the tool will manage the accounts automatically.

Depending on the type of account you would like to add, you can rather click on "Expenditures" or "Revenue."

For users with the Accrual Accounting

On this page, you can customize the accounts used for the accounts of all the classes of the chart of accounts.

If you want to add an expense-type account, click "Liabilities." For a revenue-type account, click on "Assets." To set up the other classes, click on "Other accounts."

Step 1: Choose the type of account you need

1. If you wish to display all the accounts, click on top of the type of account 

2. Select an option

Step 2: Add an account

If you want to add other accounts among those proposed, click on "Add account", and your personalized accounts will be displayed in the right column.

Example: I want to add "services" to my user accounts. Go to "Revenue" and search in the list for the option "Services." With only one click, your account is added to the right-hand column.

Step 3: Edit the account´s name

If you wish, you can change the name of your account to make it more meaningful. To do this, click on the "Edit" icon (pencil), and change the name of the heading. Finally, click on the save. 

Step 4: Delete a used account

If you want to delete an account you were using, click on the "Delete" icon (the trash can) in front of the target account. The account will then be deleted and will no longer be proposed to you during your accounting entry.

Important - If you want to delete an account that is already linked to entries, the account will be archived and the entries will not be deleted. They will be attached to the accounting classes to which you had attached them.

The archived account will appear in light gray, you can restore it at any time by clicking on the arrow.

The page for setting up the account that can be used is essential for the proper management of your accounting. They will be used to "set up your chart of accounts", i.e. to determine in which "sections" your entries must be placed in your various accounting documents.

Learn more about setting the name of the accounts

If you have modified the accounting name for a given account, you will see that the software proposes the accounting name as you have set it up during :

• the accounting entry
• accounting documents

View of the accounts during entry

Once the name has been changed, you will find the account in the Income and Expense Entry pages.