File of accounting entries (FEC)

The FEC file must be provided to the tax authorities in the event of an accounting audit.

This single file contains all the accounting data from the organization's computerized system (some twenty fields to be communicated to the administration). Entries are arranged in chronological order and validated, as the FEC must faithfully reflect your accounts.

Currently, the FEC file generated by another software package does not allow importing entries into Springly. We recommend using the Opening balance to make a history recovery.

• What is the purpose of the FEC file?
• Is your association concerned by the accounting entries file?
• What does it contain?
• When do I need to submit this file to the authorities?
• How do I generate my file in Springly?
• Accompanying documentation

What is the purpose of the FEC file?

The FEC is used as a basis for certain tax audits, classification, and cross-checking of data.

It allows the auditor to :

• Ensure that accounting documents correspond to tax returns filed;
• Save time on inspections;
• Reduce the time he spends in your organization.

It is generated directly from the accounting module.

Is your association concerned by the accounting entries file?

In principle, accounting audits can only concern associations subject to computerized commitment accounting , just like associations subject to commercial taxes.

In practice, checks are fairly rare, but you can generate a FEC file instantly if you need to.

What does the accounting entries file contain?

The accounting file is a computerized document containing all the entries in your association's accounting system for a given financial year.

It must be generated in a specific format and must include all existing journals in your organization's accounting system. Inventory entries and new entries must therefore also be included.

When do I need to submit this file to the authorities?

The file will be requested by the auditor at the time of his first intervention.

It can be embedded on any physical medium: CD, DVD, USB key, external hard disk, etc.

How do I generate my file in Springly?

To activate the option, go to the Setting> Accounting page, then enable this option from the Accounting Documents section.

Once this option has been activated, you can generate your file from the Accounting > Documents page, via the others heading.

Let us guide you through the steps you should not omit before generating your file:

• Finalize your financial year by completing all the necessary operations;
• Close your financial year; your file will only be available once you've closed the books completely.

The file is sent by email, in txt format, to the person who generated it.

Documentation to accompany it

The auditor may ask you for a notice to accompany the FEC file.

This explains the presentation and the choices made by the software in the presentation.