Before starting

You have recorded an entry, but you have made a typing error. No problem, you can edit it.

First, find the entry:

1. If you are looking at the transaction through the Accounting- search option, click on the detail icon (next to the entry)

2. If you are looking at the transaction through the Documents- Journal option, click on the transaction or entry. 

Now you can edit the required information.

There are two types of entries : 

• Revenues/Expenditures
• Payment entries

Revenue and expenditures entries

For these types of entries, you can edit the following: 

• The description
• The related accounting category
• Date of the purchase
• The amount
• The advanced options: link to a member, etc.

For more information on recording an entry, you can consult this article.

Payment entries

The process is similar to editing the payment details. You can then : 

• Indicate whether the payment has been received or not.
• Change the date, amount, payment method, and bank account.

Cases where the modification is not possible

It is not always possible to edit an accounting entry, and there are some restrictions to ensure the conformity of your bookings.

The entry belongs to a closed fiscal year

The balance will be carried forward to the following year if your financial year is closed.

For instance, an edited entry may bring discrepancies in your accounting records, which explains/leads to these restrictions.

However, you can modify the accounting entry after canceling the financial year-end. Then, you will only need to close your accounting period to reflect these changes across all the operations. For more information, please see this article.

The entry has been automatically generated

In order to save time and manage your accounting easily, some entries/bookings are issued automatically.

When closing a financial year, balance carried forward entries are generated to carry forward the balance of the main accounting categories to the following year. Balances carried forward are generated. In order to avoid discrepancies, these entries cannot be modified. For more information, refer to this article.

The entry is linked to a transaction

Similarly, an entry related to a transaction (membership, donation, or purchase via an online store or event) will not always be editable.

• Offline payment: you can modify the payment information in the posting and edit some fields from the transaction. The amount of the receipt cannot be modified.
• Online payment: the entries for which the payment is collected on the online account (credit/debit cards/ direct debit) are automatically generated once a month and cannot be modified.