Payables/receivables are already recorded

To consult the list of payables or receivables that are already registered on your platform, follow these steps:

1. Go to the Accounting section

2. Click on the "Book Entry" section

3. Select the "Payables /Receivables"

4. Enter the search parameters and click search, you will find a display of payable/receivables.

5. We want to group the payments.

To consolidate the payments, you have to select the concerned receivables (check them on the left) and then click on the "consolidate payments" button on the right.

A single line containing the selected receivables will appear. The payments are now grouped together. The total amount displayed is the sum of the consolidated payment amounts ($138)

To add a payment, click on the details and then on the "Add a payment" button.

Next, you need to fill in the payment information (Date, Amount, Payment Method, Account) that you want to save and select the "Payment Received" option. Finally, click on "Save".

Please note: You can ungroup the payments afterward if you wish. You must click on the line details (icon representing a small eye) then click on the "Pay separately" button. Your payments are then unbundled. We are back to the initial situation with two separate lines.

To link a receivable and a payable together, the payments must be a refund recorded in one of your membership / donation campaigns, events, or online store.
For example, someone was supposed to attend an event, but no longer wants to, so you can reimburse them for the event.

If the entries are not yet recorded

If you wish to combine two payments that have not yet been recorded, you must indicate them as subsequent payments and then perform the method indicated above.

Payment is linked to a ticket (membership, donation, event)

At the time of registration of the entry, the last step concerns the registration of the accounts. Check the box "subsequent payment": the payment will be found in the list of receivables.

The payment is not linked to a ticketing system

Then go to Accounting > Book Entry, then Expense or Revenue to register the payment. Again, click on "Subsequent payment": depending on its nature, the payment will be found in the list of payables or receivables.