Accounting reset and deleting entries

This article is for you if:

You want to delete all the entries made following tests on your platform or numerous entry errors.
You want to start from scratch in accounting on AssoConnect while keeping everything you have done elsewhere on your platform (contacts, forms, website, etc.).

We'll explain to you how to:

• Delete massively entries (and the consequences)
• Reset your accounting (and the consequences)

Let's go!

Where to perform these actions?

Go to Settings > Accounting, then to the Advanced Actions section at the bottom of the page.

Click on "Continue" at the level of Deleting entries and Accounting reset.

You will arrive on a new page with two options:

• Massive deletion of accounting entries
• Reset your accounting

Mass delete entries

Let's say you want to delete entries that have been entered as a result of tests or errors made during the manual entry process.

First of all, search for the entries you wish to delete by filtering on the recording or entry date.

Example: if on January 15, you have recorded on AssoConnect an expense made on January 10, then :

• January 15 corresponds to the recording date = the day you entered the accounting entry,
• January 10th corresponds to the date of the entry = the day when the event (e.g. expenditure or income) took place.

When you click on the "Search" button, the section displays the entries that match your search.

The "Delete all these entries" button appears.

By clicking on it, all the entries corresponding to your search will be deleted irreversibly. You will be asked for confirmation.

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Only entries that you have booked yourself and that relate to an open accounting year can be deleted.

Thus, you cannot delete :

• entries linked belonging to a closed accounting year
• entries related to closing or to the entry of an initial balance 
• entries linked to the online account: online payments, transfer to the bank account, reimbursement, etc
• entries generated automatically by the software via membership forms, donation forms, ticket offices, and stores. This prevents you from having to re-enter them at the risk of making mistakes

Those blockages allow you to guarantee consistency in your accounting.

Please note: the massive deletion of entries may take a few hours. You will receive an email to confirm that the deletion has been completed.

Cases not covered on this page

• If you want to delete entries belonging to a closed fiscal year, you can undo this closure. Read this article to understand the consequences of this operation: Undo an accounting closure
• If you want to delete transactions related to forms (memberships, donations, ticket offices, stores), go directly to the detail pages of these transactions

Reset your accounting

If needed, you can start from scratch with your accounting on Springly.

This is for example practical if you have tested the software during the free trial, and decide to start more seriously once your association has subscribed.

To do this, you can reset your accounting autonomously.

This operation deletes:

• all manual accounting entries and any closing entries
• your settings: accounting years, activated options, third-party accounts, bank accounts, personalized chart of accounts, etc

The reset may take a few hours. You will receive an email to confirm that the reset has been completed. You will then be able to restart your accounting, starting with the settings.

Please note: some entries are not deleted during the reset in order to ensure the consistency of your future accounting and to avoid errors. These are:

• entries linked to the online account: online payments, transfer to the bank account, reimbursement, etc.
• entries generated automatically by the software via the forms (memberships, donations, tickets, stores). This saves you from having to re-enter them at the risk of making errors

The entries impacting the balance will be passed into new ones for you to start correctly.

Example: if you have collected memberships on Springly in year N-1 and you start your accounting in year N, then the memberships will be accounted for on your initial balance.

To go further : 

• Getting started with accounting on Springly (useful after the reset)
• How to book an accounting record