Before starting
The Deposit/Withdrawal page allows you to enter cash withdrawals and deposits between your Petty cash and your Bank account. This page explains how it works and how cash accounts are managed in Springly.
- How cash accounts work
- Record a cash deposit/withdrawal entry
- Follow-up of cash deposits/withdrawals
- Accounting operations generated for a cash deposit/withdrawal (advanced)
How cash accounts work
Creation of the cash accounts
It is not necessary to create a cash account in the software. As soon as you create a bank account, we automatically associate a cash account with it and if you have several bank accounts, we will create as many as you need.
Credit or debit this cash account
The cash account will be credited/debited according to the flows you record in the software.
So, we will credit your cash account when you record an expense paid by cash. On the other hand, if you record a receipt paid in cash, we will debit your cash account.
Let's see how this works in the software with the following example:
- You have paid for a computer screen in cash.
1. Go to Accounting > Book Entry > Book a New Expenditure page.
2. Enter the transaction
The software will then credit your cash account, which is attached to your bank account Organization Bank Account.
Depositing or withdrawing money from your account
To deposit or withdraw money between your cash and your bank account(s):
1. Go to the Accounting > Book Entry > Cash Deposit/Withdrawal page.
2. After clicking on the Deposit or Withdrawal button, you will be redirected to a new page like this:
3. Choose the bank account that is impacted
4. Choose the type of transaction you wish to perform
5. Complete the other fields as amount and date of transaction
6. Save
An entry between the bank account and its associated Petty cash account is then made in the ledger.
The withdrawal or deposit is made between a bank account and its associated cash account.
Follow-up of cash deposits/withdrawals
You can find the deposits and withdrawals made by going to the Accounting > Search page.
Filter the entries via the cash account of your choice.
It is also possible to follow the deposits and withdrawals over a given period via the accounting documents.
For example, the General Ledger allows you to display the following by filtering by a given cash account:
- The balance at the beginning of the year
- The details of the entries recorded
- The balance at the consultation date or the end of the fiscal year
Accounting operations generated for a cash deposit/withdrawal (advanced)
For each cash deposit/withdrawal, the software will make the following transactions (case for a cash deposit).
Name | Account | Debit | Credit |
Cash deposit -account Main | Internal transfer | x $ | |
Cash deposit - account Main | Petty cash - Snack | x $ | |
Cash deposit - account Main | Bank account - Main | x $ | |
Cash deposit - account Main | Internal transfer | x $ |
We credit the cash account and debit the bank account. In the case of a cash withdrawal, the movement will be reversed.
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