Basics of check remittances

Before starting

If you receive payments by check, depositing or sending the check to your bank is not enough. It must also be recorded in the accounts. Good news: Springly makes it easy for you.

This article discusses the following:

• Purpose of check remittance
• Generate a check remittance

Purpose of check remittance

You have just recorded a payment by check. It is in an intermediate situation:

• It is in the checks pending Remittance in Accounting > Book entry > Deposit Slips > Checks remittance
• Furthermore, it is linked in accounting to account Checks awaiting remittance

The purpose of the check remittance is, therefore, twofold:

• To automatically generate a slip to be remitted to the bank
• To link the entry to a Bank account following the recording of the remittance

It is important to submit checks to the bank correctly so that the entry is linked to a bank account. For example, an undelivered check will not appear in the bank reconciliation.

Generate a check remittance

You have recorded several revenues paid by checks from Book Entry > Book a new revenue, or through collects features and now want to do your check remittance. To do so, follow the steps below:

• Go to the Accounting > Book Entry > Deposit Slips > Checks awaiting Deposit page
• select the checks you want to remit to the bank
• Click on the blue button Deposit and choose the bank account, the date of deposit, and the destination bank account
• Click Save: your check has been deposited

• Finally, a tab will automatically open with the generated remittance form.

Note: From now on, we will generate a different remittance form for Other vouchers where we will indicate the Third Party linked to the entry instead of the Issuer. Indeed, this last field is not information we request when registering this type of check. 

Once the checks are deposited in the bank, you can find them in your Checks Archive tab. 

Making a common deposit is not possible for Classic checks and Other vouchers. 

We prevent you from making that mistake by displaying an error message if you try to do so. With the help of filters and icons, you can easily select a single type of check. 

To go further

We invite you to consult the articles on the following topics:

• Modify or delete a check remittance